Entry

Wait List Is Now Open

Wait List Is Open: We have reopened the wait list. Anyone may join at the bottom of the list. All we know about whether you have any chance of getting in the race at this point is on the chances of getting off the wait list page. Joining the wait list now will not qualify you for the two-time loser rule next year. Join the wait list

Withdraw and Receive a Refund: We hope you will be able to run in May, but if you can't, you may withdraw and receive a refund. To withdraw, go to the withdrawal page. (Note the important conditions on refunds set out on that page.) If you want to withdraw from the wait list, e-mail the race director. You can follow the processing of your refund on line.

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The information below applies mostly to the initial phases of the entry process which are over for 2012.

Lottery Results: On December 8, the Dow Jones Industrial Average closed down at 11,997.70. (We confirmed that with the DOW official site.) That makes 770 the beginning number. Lottery numbers 766 down through 269 are eligible to enter. (There is no one on 770.)

Lottery Results (including lists of those eligible to enter and those eligible to join the wait list.)

Background

Our entry system is a bit different so be sure to review the system on this page. We will allow 205 on the final entrants list with a goal of 200 starters.

Qualifications for Entry: Entrants must be at least 18 years old at the time they apply for entry and have completed, within the official time limit for that event, either:

• A 100 mile run at anytime before December 1, 2011
• A 50 mile run after January 1, 2010 and before December 1, 2011
• Clarifications: The qualifying run must be an official competition with an entry fee, timed course, time limit, a Web site, and official results. "Fat ass" or other informal runs do not count even if they produce results.
• You must finish the distance you signed up for. (Example, entering and starting a 100 mile run but dropping down to a 50 mile option or dropping out at any distance short of 100 miles, is not a qualifier.) You may not use any race you dropped out of regardless of how many miles you ran. Stage races may not be used unless one stage, by itself, qualifies in distance and has separately reported results, a required route, and a time limit. You may run a race longer than 50 miles to qualify as a 50 miler, but you must complete the race you entered. If you enter a 100km, you must finish the 100km to qualify as a 50 miler. You may use a 24 hour race as a 100 miler assuming you complete at least that distance. If you have a question about your qualifier, you may contact the RD ahead of time.

Qualification Change for 2013 Event: Starting with the 2013 MMT, a qualifying 100 mile run must have been completed within the 36 month period before entry opens. If an applicant does not have a qualifying 100 mile finish, he or she must have two ultra distance event finishes, at least one of which is 50 miles or longer, completed in the 24 months before entry opens. Runners with five or more prior MMT finishes need not have a qualifier. (This paragraph added November 2011)

Entry Fee: The entry fee is $165. We raised it by $5 over last year. (See explanation on the What's New page.)

Refunds: The entry fee is refundable less an amount we keep. You will receive a refund if:

1. The request to withdraw from the event occurs on or before May 1.
2. The request occurs after April 16, there is someone on the waiting list to fill the vacancy created by the withdrawal. (If there is no one on the waiting list at the time of withdrawal, but someone joins the waiting list later, we will issue refunds in the order requested.)
3. We will withhold $25 from refunds for withdrawals requested on or before April 16 and $50 from refunds for withdrawals requested after that date.

Important: If you own a dog, be sure to read the rules on dogs before entering. Dogs are not allowed at the start/finish site at all.

Scholarships: The VHTRC sponsors two entry fee scholarships for needy runners. The scholarships are based on need, not speed. Runners receiving a scholarship are not identified. If you want to apply for a scholarship, you must contact the RD by November 27. Scholarships will be awarded before entry opens. Receiving a scholarship does not insure entry to the event or give any priority in the entry process.

Waiting List: We will maintain a waiting list. Our experience is that many people will move from the waiting list to the entrants list. This movement occurs slowly at first, but then much faster as the date of the run approaches.

About the Entry Process

The system is a two step process. You fill out the application, we have a lottery and, if you "win," you come back to the Web site to pay the entry fee. If you "lose" the lottery, you can join the waiting list. Please at least skim this page before you start the entry process.

The entry fee will be set by December 1. You don't pay during the first step in the proces, however. Payment occurs after the lottery.

Those seeking entry will apply on-line during the period December 1 - December 7. On December 8, we will pick the lottery “winners” and prioritize the list of lottery "losers" who are eligible to join the waiting list.

During the period December 10 - January 4, lottery winners are eligible to complete the entry process by paying the entry fee, and lottery losers wanting to remain on the waiting list must mail in a check. After January 4, any lottery winner who failed to pay and any lottery loser from whom we have not received a check will lose his or her right to join the entrant list or priority on the waiting list.

Wait List Priorities: The initial field will be selected randomly. Each qualified runner has an equal chance of being in the initial starting field. We will, however, order the waiting list using priorities. Given our experience with movement off the waiting list, we expect that those with higher priorities will have a good chance of making it into the starting field.

Here are the priorities from highest to lowest. Within priotity groups, ranking is by the random number that is assigned in the entry process. Within the priority groups based on number of finishes, runners are sorted first by number of finishes, then by lottery number. So all five time finishers would be ahead of all four time finishers.

1. Prior overall winners of the men's or women's division of the MMT
2. Applicants who, on three prior occasions in the last five years, served as pre-committed volunteers at the MMT and who were not in the starting field of the 2011 MMT.
3. Finishers of five or more MMTs, ranked by number of finishes
4. "Two-time losers"
   
   Since there was no one on the wait list on race day 2011, there will be no two-time losers for the 2012 event. Since, however, it is important to understand this rule for future years, here it is:
   
   To qualify for the two-time loser rule for the 2012 event, ALL of the following must apply to you:
   
   
   1. You entered the lottery for the 2011 MMT and were not selected;
   2. You joined the initial waiting list for the 2011 MMT (i.e. you joined the waiting list early enough to retain your priority - by January 4);
   3. You did not withdraw from that waiting list;
   4. You did not move from the waiting list to the entrants list;
   5. You did not start the 2011 MMT; and
   6. You entered but were not selected in the lottery for the 2012 MMT.
   
   NOTE: The waiting list will reopen on January 11 for anyone who did not enter the lottery. Joining the waiting list at that time and remaining until the end would not apply towards the "two-time loser" rule for the 2013 event.
5. All other applicants will be ordered by number of finishes (4 down to none).

In early January, we will reopen the waiting list for persons who did not apply in the initial lottery or who did, but did not complete the process in a timely manner. At this point, people joining the waiting list will do so at the end.

There is a full explanation of the 2012 entry procedure if you are interested. It is very detailed. You are welcome to read it, but you don't have to.

As a security measure, we will record the "IP address" of the computer you use to fill out the application.